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How to Fill Passport Application Form?

So, you want to apply for passport of India and are wondering how to fill it up without making any mistakes. We have tried to give you full instructions with the help of website. Step by step guide for each column to help you fill your passport form easily.
Follow all the guidelines and you can fill your form without  any mistake. Please read the whole post word by word. In case you have any confusion you can ask us below in comment box. 

The following are general guidelines which need to be borne before filling up the passport application form:
how to fill passport application form

How to fill passport form?

The passport form is Machine Readable and is scanned on computer; there are instructions that should be followed strictly to avoid mistakes while filling up the application form:
Ø Use CAPITAL letters only. The particulars filled on the form will be printed on passport. Hence be careful in filling up the form and avoid mistakes.
Ø Use black/blue BALL pen only, as other colors are reserved for office use only. (Never use pencil or fountain pen to fill the form, for reasons of erasability, susceptibility to damage).
Ø Write clearly within the boxes provided without touching the boundaries.
Ø Adjust the information to fit within the number of boxes provided in the application form.
Ø While filling up the application form, leave one box blank after completion of each word.
Ø Do not write anything outside the boxes. Avoid over writing and white-fluid corrections are allowed. Minor corrections, if any, should be signed by the applicant.
Ø Incomplete applications are unacceptable.


The passport application form requires three colored recent passport size photographs showing frontal view of full face, out of which one photograph is to be pasted on form and remaining two on the PP forms, which is to be filled in duplicate.
In the box provided for affixing the photographs, kindly paste your recent and identical colored photograph of size 3.5cm x 3.5cm. Kindly ensure that photograph fits exactly within the box and in any case it’s not smaller than the box provided on the passport form. For Jumbo booklets, two additional photographs are required. The photographs on the PP forms have to be cross signed by the applicant whereas photograph on the First page of the form need NOT be signed.
Photographs in black and white print, photograph with coloured or dark glasses, dark background or in uniform, Polaroid prints or computer prints are not accepted. The colour photographs should have a light background (preferably white) and should show the full face of the applicant frontally.

Signature/ Thumb Impression

It should be strictly within the box without touching the boundaries. Thumb impression for males should be on the left hand side and for females on the roght hand side.
Instructions for filling specific columns

Column 1:

The name up to 75 character long name can be given and filled in the form. The name is to be written in full and no initials are permissible. Please note that “Given name” means the same as First name. Middle name, if any, can be indicated after the first name (or) before the last name (surname).
Write the surname as “PILLAI” in the boxes provided for surname and put a comma and write “GOPAL NAGENGRANATH” as the Given name in the rest of columns. In case if you do not have a surname, just write the given name.

Column 2 :

If an applicant has ever changed his name, it is to be mentioned here. In case of female applicants, where the maiden name, if different from current name, is to be indicated here.

Column 3 :

In case of Male/Female option, please write M or F as applicable in the box space provided. For others, please write ‘X’ in this box.

Column 4 :

Date of birth should be written in DD/MM/YYYY format (ex: 07.09.2006, 15.12.1999 etc.)
Note: Birth certificate produced for proof of date of birth should indicate the name of the baby.

Column 5 :

Place and Country of Birth: In case born in India, mention name of place like Village / Town, District, State and if born outside India, mention name of place and country. For those born before partition of India, at a place, which now falls within Pakistan or Bangladesh, please fill up the name of place followed by Country as Undivided India.

Column 6, 7 and 8 :

The name of father, mother and spouse is to be entered in the particular columns. Surnames, if any, in these columns should be mentioned after the given names.
In case the applicant is unmarried, column 8 asking for information on name of spouse may be filled as NOT APPLICABLE.

Column 9 & 10 :

Kindly give relevant details along with date since residing at the given address, telephone No. with area code is required for the purpose of contacting in case additional information or document is required by Passport Office. Mobile phone No. would be needed for sending SMS message to the applicant for the same purpose. If the period of residence given in Column 9 is less than one year on the date of application, please furnish the other addresses with duration of residence.
Students staying away from their parents have the option of applying from place of study.  In such cases, for proof of address, a bonafide certificate from the Principal/Director/Registrar/Dean of the educational institution is must. An additional set of PP Form is to be submitted for more than one address in last one year.

Column 11:

Any previous passport held by you at any point of time, whether valid now or otherwise, should be indicated, along with the relevant file number (mentioned inside the passport) and place of issue of the passport. If you had applied and a passport was not issued (for whatever reason), the passport number can be left blank and/or mentioned as “not received”, but the file number should be provided along with the place of application (place of issue). This information could also include Diplomatic/Official passports, if any.
Withholding/Suppression of any information in this regard will be viewed seriously and penalties applicable under the Passport Act, 1967, will be imposed.

Column 11(a):

If ever travelled on Emergency Certificate (EC) or ever deported or repatriated to India at Government cost, then the information of EC number, date and place of issue along with original seizure memorandum, place and country from where deported or repatriated should be furnished in this column.  Even if the EC details are not available readily, at least the place and country from where deported or repatriated should invariably be given here. All such applicants should furnish details of circumstances of their repatriation/loss of passport in a form of notarized affidavit.

Column 12:

Please mention only the classes/degrees successfully completed. Visible distinguishing mark and the height in centimetres are to be provided against the respective item.

Column 13 :

The relevant entry as ‘Yes’ or ‘No’ should be marked in the box space provided. If working in Central / State Government, Public Sector Undertakings, Statutory Bodies, an “Identity Certificate” from the concerned office should be attached as per ‘Annexure B’.

Column 14 :

Regarding citizenship, whether it is by birth, descent, registration or naturalisation is to be recorded in the box space provided by either B/D/R/N as the case may be. If held any other citizenship before Indian citizenship, then please furnish the previous citizenship in the blank space provided.

Column 15 :

Please write Y or N as applicable. It may be mentioned here that Indian citizens categorised as ECR before leaving the country are required to get a clearance from the Protector General of Emigrants.
Applicants in ECR category will have the ECR Stamp put on their passports. In case the passport booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status. No ECNR stamp will be affixed on the passport.
An applicant would be eligible for ECNR status if he/she falls in any one of the following categories and provides documentary proof thereof:
· All holders of Diplomatic/official Passports.
· All Gazetted Government servants.
· All Income-Tax payers (including Agricultural Income-Tax Payees) in their individual capacity. (Proof of assessment of income tax and actual payment of income tax for last one year or copy of PAN card to be need given if insisted upon and not merely payment of advance tax shall not work.) However, in most cases as an assessment order is not issued separately by the income tax department, income tax returns which are stamped by income tax authorities can be accepted.
· All professional Degree holders, such as Doctors holding MBBS degree or equivalent degree in AYURVED or HOMEOPATHY, accredited Journalists, Engineers, Chartered Accountants, Cost Accountants, Lecturers, Teachers, Scientists, Advocates, etc.
· Spouses and dependent children of category of persons listed from (b) to (d).
· All persons having educational qualifications of matriculation and above.
· Seamen who are in possession of CDC or Sea Cadets, Deck Cadets;
1. Who have passed final examination of three years B.Sc. Nautical Sciences Courses at T.S. CHANAKYA, MUMBAI; and
2. Who have undergone three months Pre-Sea training at any of the Government approved Training Institutes such as T.S.CHANAKYA, T.S. REHMAN, T.S. JAWAHAR, MTI (SCI) and NIPM, CHENNAI, after production of identity cards issued by the Shipping Master, MUMBAI/KOLKATA/CHENNAI.
· Persons holding Permanent Immigration Visa, such as the visas of UK, USA and Australia.
1. Persons possessing two years diploma from any institute recognised by the National Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT) or persons holding three years’ diploma/equivalent degree from institutions like Polytechnics recognized by Central/State Governments.
· Nurses possessing qualifications recognized under the Indian Nursing Council Act. 1947.
· All persons above the age of 50 years.
· All persons who have been staying abroad for more than three years (the period of three years could be either in one stretch or broken) and their spouses.
· All children up to the age of 18 years of age. (At the time of re-issue at the age of 18 years, ECR stamping shall be done, if applicable).
No emigration clearance is required for visiting Bangladesh, Pakistan and all countries in Europe (excluding CIS states), North America, Australia, Japan, New Zealand, South Korea, South Africa and Singapore.
The eligible category should be mentioned in the blank space provided under this column and supportive documents should be attached with the application. It may be mentioned that with effect from Oct 1, 2007 Government of India has abolished Emigration Check Required Suspension (ECRS). With effect from October 2007, ECR passport holders travelling abroad for purpose other than employment will be allowed to leave the country on production of valid passport, valid visa and return ticket at the immigration counters at international airport in India. For employment purpose, such passport holders require emigration clearance from the office of Protector of Emigrants (POEs). Otherwise, they will be stopped from travelling at the port of exit. Applicants are, therefore, advised to apply for ECNR, if they are eligible, to ensure hassle-free travel abroad. It may be noted that the passport booklet will only have ECR category stamped and in case the passport booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status.

Column 16:

In this column, while applying for the first time for the minor children who are less than 18 years of age, the details of valid passports held by both or either parents should be furnished in the relevant column. In such cases, passport to their minor child will be issued without any police verification. In the cases where the parents do not hold valid passports, applications for such minors can be made on the basis of three documents of parents details of which are given in para C (B) of Section IV (External website that opens in a new window) of the Passport Information Booklet along with Standard affidavit at Annexure I (External website that opens in a new window). In all such cases, passport to their minor child will be issued on post-police verification basis.
A declaration on plain paper as given at Annexure H (External website that opens in a new window) is needed to be filled up in each case. In case the minor child who is between 15 and 18 years of age wishes to -obtain a full validity passport for 10 years, the same can be issued only on submission of Standard Affidavit as in Annexure “I” (External website that opens in a new window) and any three of the 14 document as mentioned in para C (B) of Section IV (External website that opens in a new window) of Passport Information Booklet by the parents and on payment of fee equivalent to the normal passport fee i.e. Rs.1000/- for a 36 pages passport, as applicable for an adult. Otherwise the validity of the passport is restricted to five years or attaining the age of 18, whichever is earlier. In case of single parent and children born out of wedlock or in case of parents who are judicially separated, a sworn affidavit before a Magistrate, stating the facts of the case along with documentary proof to be submitted as per Annexure “C” (External website that opens in a new window). In the NORMAL COURSE the signature/consent of both parents is required for issue of a passport to the minor (Annexure “H” (External website that opens in a new window)). However, if in case the applicant parent is not in a position to get the consent of the other parent, FOR WHATEVER REASON, the parent applying for the passport of the minor may sign the form and submit a sworn affidavit as per Annexure “G” (External website that opens in a new window) stating the facts and circumstances of the case along with the application. The affidavit should also state that in case of a court case he/she would be responsible and not the passport office. In such cases, where only one parent is applying, the physical appearance of the child may be requested to ensure the applicant’s parent has the actual custody of the child.

Column 17 :

The applicant should give correct information. Suppression of any fact may lead to fine up to Rs.5000 per offence and other penal provisions as applicable under the provisions of the Passports Act, 1967 as amended from time to time.
Column 18:
In this column, the name and address along with Mobile or Telephone number/e-mail of person to be intimated in the event of death or accident is to be furnished.

Column 19 :

This column is a self declaration made by the applicant about owing allegiance to the sovereignty, unity and integrity of India, not voluntarily acquiring the citizenship or travel document from any other country etc. Also this column contains declaration in furnishing true information in the application form and an applicant is aware that it is an offence under the Passport Act 1967 for giving any wrong information or suppression of any material information in getting the passport. The applicant also declares that he has no other passport or travel document. Under the space provided, the signature or Thumb Impression (left hand thumb impression for male and right hand thumb impression for female) should be furnished along with date and place of application.

Column 20 :

Photocopies of all documents that are attached as enclosures along with the application form should be listed in the blank spaces provided and each document self attested by the applicant.

Disclaimer: This post is for informational and educational purpose only and I have tried my best to provide you the correct method. By accessing our site, you agree to hold us harmless from any information contained herein and information contained in links accessed through our website.

For any query or suggestion do ask us in comment box.


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